AI Agent (Alex)
Personalized messages for every tenant — not templates. Alex factors in the amount owed, days overdue, prior responses, and your communication preferences.
RetrievAR's AI agent Alex contacts tenants with overdue balances — professionally, persistently, and automatically — so you collect more without the awkwardness.
No commitment. No credit card. Just a look at what's possible.
Every overdue balance requires a follow-up. And every follow-up costs you time, energy, and the comfort of the tenant relationship you've worked to build.
Drafting emails, sending texts, leaving voicemails — repeated for every tenant, every month, with no guarantee they'll respond.
Collection conversations are uncomfortable. They strain relationships and often get put off — which only makes the balance worse.
Without a consistent system, some accounts never get followed up at all. They go quiet, and you write off money you should have collected.
A debt more than 90 days old has a significantly lower chance of full recovery. Every week you wait is a week closer to writing it off entirely.
Upload a spreadsheet or enter accounts manually. Takes under 10 minutes to get started.
Your AI agent sends personalized, professional messages — calibrated to the amount owed, days overdue, and your tenant's history — via email, SMS, and phone.
Alex reads responses, detects payment promises, flags disputes, and follows up at the right time. You only get involved when it's actually necessary.
Track every outreach, see collection rates by channel, and watch Alex learn which approaches work best for your tenant base over time.
Every feature exists to help you recover more money with less effort — without damaging the tenant relationships you depend on.
Personalized messages for every tenant — not templates. Alex factors in the amount owed, days overdue, prior responses, and your communication preferences.
Reaches tenants on the channel that works. Automatically rotates and escalates across all three so no account goes cold.
Alex reads inbound messages, classifies them (hardship, dispute, promise, question), and responds appropriately — without your input.
See your recovery rate, which channels close the most accounts, and how Alex's strategy is evolving based on your real data.
Manage multiple communities from one dashboard, with full data isolation so each property's accounts stay separate and secure.
Set outreach schedules per property. Flag tenants who opt out. Stay compliant with FDCPA guidelines without lifting a finger.
Here's what property managers ask us before they see their first demo.
Will my tenants know they're talking to AI?
Alex writes like a professional — not a robot. Messages are personalized, warm, and clearly from your business. You control the tone, name, and sign-off. Most tenants respond as they would to any collection email.
Is automated collection legal?
RetrievAR includes do-not-contact controls, opt-out handling, and outreach schedule limits aligned with FDCPA guidelines. We're built for compliance from the ground up.
What if a tenant has a real hardship?
Alex detects hardship responses and flags them for your review rather than pushing harder. You stay in control of escalation decisions on sensitive accounts.
How long does it take to set up?
Most property managers are fully set up within 30 minutes of signing in — including importing accounts, configuring outreach settings, and running their first batch.
What happens when a tenant pays?
Mark an invoice paid in the dashboard and Alex stops all outreach immediately. Payment attribution tracks which outreach sequence led to the collection.
Can I review messages before they go out?
Yes. Use the preview feature to see exactly what Alex would send before running any batch. You can also run outreach manually rather than on the automatic schedule.
"I used to put off collection calls for days because they were so uncomfortable. Now Alex handles it and I just check in on what happened. It's changed how I manage delinquencies completely."
"The messages don't sound robotic at all — tenants actually respond to them. My collection time dropped significantly after the first month. I wish I had this two years ago."
"Setup was maybe 20 minutes. By the next morning Alex had already followed up on three accounts I'd been sitting on for weeks. One of them paid within an hour of the first message."
No per-message fees. No hidden costs. Book a demo and we'll walk you through exact pricing for your portfolio.
We'll confirm pricing on the call
We'll confirm pricing on the call
We'll confirm pricing on the call
Do I need to be technical to use RetrievAR?
Not at all. If you can use a spreadsheet and email, you can use RetrievAR. No coding, no complex setup.
Is there a contract or minimum commitment?
No long-term contracts. You can cancel any time. We earn your business month to month.
What happens to existing tenant data if I cancel?
Your data is yours. We'll export everything for you before your account closes — no data held hostage.
Can I control what Alex says to tenants?
Yes. You set the tone, sign-off name, escalation thresholds, and outreach schedule. Preview any message before it goes out.
Does RetrievAR work for commercial property?
It's primarily designed for residential property managers, but the core outreach workflow works for any invoice-based collection.
How does the demo work?
It's a 20-minute video call. We'll show you the live dashboard, walk through a real outreach scenario, and answer every question you have.